Title and statement of responsibility area
Title proper
Dartmouth (N.S.) Council submissions
General material designation
Parallel title
Other title information
Title statements of responsibility
Title notes
Level of description
Subseries
Repository
Reference code
Edition area
Edition statement
Edition statement of responsibility
Class of material specific details area
Statement of scale (cartographic)
Statement of projection (cartographic)
Statement of coordinates (cartographic)
Statement of scale (architectural)
Issuing jurisdiction and denomination (philatelic)
Dates of creation area
Date(s)
-
1893-1894, 1927, 1966-1972, 1978, 1983, 1985-1996 (Creation)
Physical description area
Physical description
- 7.78 m of textual records
- 4 photographs: col.
Publisher's series area
Title proper of publisher's series
Parallel titles of publisher's series
Other title information of publisher's series
Statement of responsibility relating to publisher's series
Numbering within publisher's series
Note on publisher's series
Archival description area
Custodial history
Submissions from 1893-1894 and 1927 were transferred from the Dartmouth City Clerk's Office to the Dartmouth Heritage Museum in 1978, where they were known as 1.2.E.5. They were transferred to the HRM Archives in 2008. <p>Submissions from 1978-1996 were transferred from the HRM Clerk's office in 2008. <p> The rest of the sub-series was transferred from the Provincial Archives in 2004, where it was known as RG 35-101 P. Those records appear to have been acquired from Alderman Weldon.
Scope and content
Subseries consists of reports, petitions, correspondence plans and other documents that made up the agenda package submitted to Council prior to its meetings. Agendae and copies of City Council and Committee-of-the-Whole minutes are often included in the meeting file. <p>Submissions from 1893 and 1894 do not contain minutes or agendas, but consist of an incomplete set of reports and memoranda submitted to council for those years. Most submissions prior to 1966 were bound with the Minutes (see sub-series 101-1A). Between 1972 and 1985, some submissions were filed with the minutes. In 1990, the City Solicitor recommended to the City Clerk-Treasurer that agendas (including submissions to Council) older than 5 years could be destroyed. This may explain why agenda packages containing council submissions are missing for some years.
Notes area
Physical condition
Immediate source of acquisition
Arrangement
Submissions were arranged more-or-less chronologically by meeting date. Some mis-filing occurred over the years, so look in adjacent folders if the report is not filed where it should be.
Language of material
Script of material
Location of originals
Availability of other formats
Submissions1991-1996 were microfilmed after the minutes of each meeting.
Restrictions on access
Reports from in-camera meetings may contain personal information; third-party confidential information; or information, the release of which could harm financial/economic interests of a government or third-party. Only the files for meetings that included an in-camera portion have restricted access. Contact an archivist to request access.
Terms governing use, reproduction, and publication
Finding aids
Associated materials
Submissions are not available for August-December 1988. See Council Subject Files at 101-1J for copies of many of the records submitted to council during this time period. In-camera reports not filed with the submissions are in 101-1G Council In-camera reports.
Accruals
Accompanying material
Financial statements and estimates removed from submissions files from 1966-1972 are in the HRM Reference Collection.