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Archival description
Subseries With digital objects
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Annual reports

Sub-series consists of public library annual reports. Included in this sub-series are annual operating reports, financial reports, annual grant applications and Dominion Bureau of Statistics labour surveys. These records demonstrate the Guelph Public Library's accountability to the City, governing provincial ministries and funding agencies for the funds received and services provided.

These records are arranged by year. Minutes are missing for the years 1895 and 1898.

Chief Librarian's administrative materials

Sub series consists of research reports and studies related to library automation, feasibility studies for branch expansion, new central library planning, City of Guelph publications about zero based budgeting, and materials pretaininng to civic affairs issues such as the ward system and development projects within the city.

Also included are annual reports from various public libraries, publications pretaining to the role of the trustee, and labour relations matters. In addition, there are publications from the Ontario Public Library Service and The Midwestern Regional Library System. These records were used as reference and for consultative purposes to guide the Chief Librarian in library planning.

Records are arranged by subject.

Year 2000 planning records

Sub-series consists of Year 2000 (Y2K) contingency planning records for the automated systems of the Guelph Public Library. Included in this sub-series are Y2K resources, systems inventories, contingency plans, and Y2K Committee minutes and reports. These records document the Guelph Public Library's preparation and readiness for possible computer disruptions due to the end of millenium transition.

These records are arranged by subject.

Library associations records

Sub-series consists of records related to the membership of the Guelph Public Library in the Ontario Library Association and the Midwestern Regional Library Service. Included in this sub-series are Ontario Library Association Annual Meeting programs dating from 1904 to 1931, and records relating to the Library's membership in the Midwestern Library Association. Also included are 1976 Midwestern Regional Library System audio cassettes entitled: Visiting Library Workshop - Guelph. These records document the involvement of the Guelph Public Library in provincial and regional library associations.

These records are arranged by subject.

Membership records

Sub-series consists of membership records for the Guelph Public Library. Included in this sub-series are membership statistics, a list of library subscribers from 1887-1906, circulation and reference desk procedures and a library card dating back to 1911. These records document the number and types of library patrons and the services provided by Guelph Public Library.

These records are arranged chronologically by year.

Publicity and promotion records

Sub-series consists of publicity and promotional materials produced by the Guelph Public Library. Included in this sub-series are library program guides, flyers and brochures, library stationery, the Guelph Public Library newsletter, the contents of the 1903 datestone, index to the 1965 datestone and records relating to Library's 125th anniversary celebrations. Also included are audio tapes of the book review series and notes from talks about Guelph given on the local radio station, CKLA. These records document the Guelph's Public Library's public outreach activities and promotional programs.

There records are arranged by subject.

Information Services reports

Sub series consists of documents containing statistical information relating to the library's reference activities. Attached to the reports are the raw data used in their creation. These reports were created monthly and were filed in as one complete year with no further arrangement. Included are annual reports of the adult services department from 1981 to 1989. These reports contain statistical information and an overview of activities in other departments

These records are arranged chronological by year.

Library pamphlets and brochures

Sub series consists of records documenting the library's public service activities in reader's advisory, film selection, and children's activities. Included in this series are in house publications produced by the library highlighting the Library's collection of mysteries, genealogical, business, and family law books. In addition, there are Library Board minutes and a demographic analysis of the city to help with the placement of the Bullfrog Mall Branch which opened in September of 1984.

Clerk's Office correspondence

  • ON00126 F2-F2-3-F2-3-1-F2-3-1-1
  • Subseries
  • 1953, 1958, 1968-1992, predominant 1970-1989
  • Part of City of Guelph fonds

Sub-series consists of the correspondence between the City Solicitor, James A. Runions, the City of Guelph City Clerk and other civic government officials. Included in this sub-series are quit claims, conveyances, court documents, title searches and property surveys. These records document the research, legal advice and opinions and activity conducted by the City Solicitor on behalf of the City Clerk's Office of the City of Guelph.

These records are arranged by the file codes provided by the City Solicitor and his staff.

Treasurer's Department correspondence

Sub-series consists of correspondence between the City Solicitor, James A. Runions, and the City of Guelph Treasurer's Department. Included in this sub-series are correspondence and documents relating to outstanding taxes, tax arrears, collections and sales, debentures, community grants, registration of liens, Finance Committee and Committee of Adjustment decisions, legal opinions and court documents relating to litigation involving the City of Guelph on tax and finance related matters. These records document the City Solicitor's role in assisting the Treasurer's Department in the administration of City property taxes and assessments.

The file arrangement of these records is based on file codes provided by the creator. The files have been arranged alphabetically by file code and then numerically in ascending order within each file code.

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