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Dartmouth (N.S.). City Clerk's By-law files

Subseries consists of a selection of by-law files maintained by the City Clerk to manage the approval and amendment of by-laws. Files contain copies of the by-law, staff reports, public notices, minutes of public information sessions,copies of relevant Council minutes, correspondence with municipal and provincial solicitors, and tracking records. Only those files containing more than administrative records of the passing of by-laws were selected for archival retention. There is a selection of files for by-laws C-418 to C-743, and Subdivision and Street Regulations.

City Clerk's Office Conflict of Interest Book

Subseries consists of a book kept by the City Clerk of Conflicts of Interest declared at Dartmouth City Council sessions, regular, committee of the whole and In-Camera, as well as at meetings of Boards and Committees. An Act to Prevent Conflict of Interest in the Conduct of Municipal Government (Bill 91), passed in 1982, required this record-keeping (section 7.3). A copy of the Act is in the first file.<p> The book includes a chronological index at the front of each file, then a page explaining the details of the Conflict of Interest, including Alderman involved, date of meeting, and an explanation of the conflict. Some descriptions also have copies of newsclippings about the conflict.

Dartmouth (N.S.). City Clerk-Treasurer's Budget files

Capital and Operating budget files which the Clerk-Treasurer's office accumulated in their role supporting the City Administrator in the prepartion of the budget each year. The files include correspondence, summaries of departmental activities and functions, and financial records.

Dartmouth (N.S.). City Clerk-Treasurer's By-law correspondence

Subseries consists of correspondence between the City Clerk-Treasurer, the City Solicitor, and other City departments, regarding the implementation and interpretation of City by-laws. The files contain research done while by-laws were being drafted, and interpretation of how different departments would be affected. Files include records related to by-laws such as the 1985 Sunday Permits By-law (C-556), and research into amending animal welfare and licensing by-laws in 1993. Records also contain references to repealed by-laws and those that replaced them.

Dartmouth (N.S.). City Clerk-Treasurer's Government Bills correspondence

Subseries consists of correspondence regarding the implementation and interpretation of provincial bills affecting the City of Dartmouth. Files include records pertaining to such provincial bills as <i>An Act to Incorporate the Nova Scotia Housing Development Corporation</i> (1986, Bill 8), which would have affected the Dartmouth Housing Authority and could have affected property tax revenue for the City. Files also include discussion of the 1993 amendments to the <i>Public Sector Compensation Act</i> (Bill 52), and other bills affecting municipal government operations.

Dartmouth (N.S.). City Clerk-Treasurer's correspondence

Subseries consists of incoming correspondence to the City Clerk-Treasurer. Sub-series includes budgets, minutes, reports, newsletters and other correspondence from the Metropolitan Authority, the Dartmouth Housing Authority, Halifax-Dartmouth Bridge Commission, Halifax-Dartmouth Port Commission, and the Metropolitan Transit Commission.

Dartmouth (N.S.). Corporate Services Ongoing Subject Files

Subseries consists of subject files kept by Corporate Services, the department created in 1994 merging the City Clerk-Treasurer's Office with Purchasing and Stores. In contrast to the yearly subject files kept by the office which related to annual activities such as budget preparation, taxation and purchases, these ongoing subject files reflect procedural and policy development and implementation and other issues wich were not contained to one calendar year. Many of the files contain records relating to planning for the municipal amalgamation which happened in 1996.

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