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Assessment Rolls

Series consists of the assessment rolls of the Town of Sudbury. The assessment rolls list information regarding property within the town and were created to provide information to the municipality for property taxes in accordance with the Assessment Act. The rolls are divided up into the three wards; Ryan, Fournier, and McCormack.

Auditor's Reports

Series consists of auditor's reports, prepared by third party chartered accountants on behalf of the Town of Sudbury. These reports inspect the financial books, accounts and vouchers of the Municipal Corporation of the Town of Sudbury. A supplementary report is also included.

Balance Sheets

Series consists of balance sheets, prepared by third party chartered accountants for the Town of Sudbury to help audit the vouchers and accounts of the Town Treasurer. The statements and schedules subject to these audits vary from year to year but normally include a general balance sheet, receipts and disbursements for the year, and receipts and disbursements for the Public School Board, the High School Board, and the Public Library Board.

Building Permit Registers

Series consists of two handwritten, bound volumes, of a list of building permits granted by the Town of Sudbury. These records acted as both registers and account books to determine the fees charged for water for construction purposes and, by 1919, an additional fee for the building permit itself. Entries are recorded by date and include the permit number, the name of the company or person doing the work, the address, the cost of construction listed as amount or value (only listed after 1920), a description of what was being built or renovated, who the work was for, what materials were used, and the fees for water and building permits. A Town of Sudbury Waterworks Department Application for Water for Construction Purposes and various Town of Sudbury Treasurer's Office Receipts are included as attachments in the books along with 2 cent Canada Postage stamps. The stamps, when used, were placed by the totals and included annotations of a date and initials written on them. This was most likely done as a check for auditing purposes.

By-laws

By-laws cover a great variety of issues and concerns. There are By-laws to formalize agreements with other institutions, appoint municipal officials, regulate tax collection, construct sidewalks and roadways, license local establishments, provide for holding elections, establish rates for water and other applicable utilities, and construct City facilities. While most By-laws pass after three readings by council, some early by-laws affecting the “future position” of the municipality required the electoral approval by ratepayers according to the Municipal Act. These by-laws would generally include debenture by-laws for the borrowing of funds on credit, but would also include by-laws for annexation or separation, a re-division
of wards, construction of street railways, local assessment and improvement to name a few.

Interspersed with the earliest Fort William By-laws, there are also sundry by-laws generated by the Municipality of Neebing (1890-1894).

City of Fort William (Ont.)

By-Laws

  • ON00120 026-2
  • Series
  • Microfilmed 1967 (originally created 1893-1908)
  • Part of Town of Sudbury

Series consists of the by-laws of the Town of Sudbury.

Cash Books

Series consists of the cash books for the Town of Sudbury. The cash books record the money received from taxes on various items or services including water, electric light, sewer, and dog licenses.

City Clerk's Files

This series contains records relative to Council and the City Clerk’s office. The First Box is strictly correspondence, alphabetically filed and dating from 1903 to 1913. Additional materials are arranged by file code and can be accessed through reviewing the file list.

Records in the Fort William City Clerk’s Files reflect some of the above mentioned legislative requirements, however, this series largely reflects local issues including correspondence relative to Council actions and the administration of the City through its various Boards. The earliest records of the of Fort William Clerks Files consist of correspondence for the Town of Fort William in the early part of the 20th century. These records are alphabetically ordered and cover the period from 1903 to 1913. Latter records are subject-based files organized by a file code. The following titles are in no way exclusive or consistently applied over the span of years for the City Clerks files. They are included here to reflect the variety and scope of issues addressed by the Clerk.

File headings include the following: Auditorium, Board of Education, Bridges, City Statistics, City Hall, Complaints, Court of Revision, Council, Court of Revision – Voters List, Elections, Fort William Gardens, General Correspondence, District Officer of Health, Health, Housing, Historical, Hydro-Electric Commission, Industry, Legislation, Local Improvements, Loch Lomond, Public Utilities, Railways, Rinks, Royal Visit, Streets, Street Railway, Tax, Tourists, Town Planning, Transit, Visitors, Vital Statistics, War and Zoning. A detailed file list is available.

In 1949 a report conducted by Stevenson and Kellogg identified the work performed in the Clerks department. In addition to duties already mentioned, the clerk oversaw City insurance matters, performed secretarial duties for Council and its committees (such as the Police Commission and Board of Health) issued marriage licenses, and was responsible for the internal coordination of work between departments as well as the coordination between departments and the committees of Council which managed the City. This last responsibility for the coordination between departments and Council was likely alleviated after the appointment of Sydney H. Blake as City Administrator in January of 1958, his duties being described in By-law 58-1961 to include the control and direction of department heads.

City of Fort William (Ont.). City Clerk

Collector's Rolls

Series consists of the collector's rolls of the Town of Sudbury. The collector's rolls contain the same information as the assessment rolls with the addition of the date of payment for the taxes. They were created by the town clerk from the assessment rolls and then given to the collector who would be entrusted to acquire the taxes from the individuals or businesses and record the date and amount paid in the rolls. The rolls would then be given to the town treasurer.

Council Minutes

This series consists of meeting minutes for the Municipal Council for the Town and City of Fort William. Comprehensive indexes compiled by staff at the City Clerk’s office provide access to the various issues discussed at council meetings.

City of Fort William (Ont.)

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